ME&A
  • Bethesda, MD, USA
  • 40-50K
  • Full Time

Full Benefits package


Summary:

Contracts Administrative Assistant supports Contracts Director to effectively enforce contracts made with consultants, sub-contractors, or vendors. Monitors and reviews assigned contracts to meet certain requirements and special provisions, and to ensure that terms and conditions are in compliance with appropriate laws, regulations, Company policies and procedures. S/he takes direction from the supervisor in reviewing contracts and contracts modifications, prepares contract documents, set up meetings for the Director, communicate with contractors and maintain contract files. This position desires previous working experience with government contracts under USAID, Department of State, or any other federal contracting agencies.

Responsibilities:

  • Provides high-level administrative support and assistance to the Director of Contracts.
  • Reviews and maintains client's contracts and subcontract agreements.
  • Reviews and manages contractual obligations of the parties and provides continual review to ensure that all terms and conditions are met.
  • Ensures certain contracts are in compliance with Company policies and procedures, as well as, federal, state and local reporting requirements; includes compliance with government standards and practices such as Defense Contractor
  • Audit Agency "DCAA" and Federal Acquisition Regulation "FAR" requirements.
  • Prepares and assists Contracts Director in drafting Professional Services Agreements for Consultants, Contracts Extensions, Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontracts and Requests for Proposal to subcontractors.
  • Ensures proper and organized filing system both physical and electronic files.
  • Creates and maintains Excel spreadsheets and Word documents and develops templates and guidance documents for the contracting function of the department.
  • Develops and monitor awards for compliance and providing guidance and direction to support the implementation of work relative to contract awards.
  • Develops and manage contract renewal schedules for all ongoing contracts.
  • Performs other related duties as assigned.

Qualifications:

  • Excellent verbal and written communication skills.
  • Extensive knowledge of the principles, procedures, and best practices in the industry.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software.
  • Ability to interact with various levels of staff throughout the organization and adjust priorities
  • Ability to work in fast paced environment with numerous deadlines
  • Independent worker; self-starter; great initiative
  • Willing to learn new skills and the ability to adapt to change

All applications and CVs must be submitted in English.

ME&A, Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. ME&A will make reasonable accommodations in compliance with Title VII of the Civil Rights Act and the Americans with Disabilities Act of 1990. For our EEO Policy Statement and a copy of our EEO Policy Statement and information on your EEO rights under the law.

ME&A
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