ME&A
  • Bethesda, MD, USA
  • Full Time

Summary/Objective

ME&A seeks a Project Assistant to perform administrative tasks directly in support of internal or client-focused program or project management such as maintaining complex project timelines, tracking deliverables, gathering data and updating project/program financial status reports, coordinating project/program management meetings, and assisting with preparation of briefings and presentations from initiation to completion. Assists managers with developing, documenting, implementing and tracking project/program procedures.

Responsibilities:

  • Assisting activities that support the completion of projects within the Project Management Team.
  • Drafts and updates, as necessary, SOWs and budgets for consultants to implement evaluations that meet USAID study requirements.
  • Follows up with evaluation teams on aspects of the studies that will ensure high-quality data collection, analysis and report preparation. As needed, participate in evaluation literature reviews.
  • Provides logistical, administrative, financial management, and technical support to consultancy teams implementing studies.
  • Verifies that contract requirements are met in a timely manner and scheduled payments and variations are tracked.
  • Initiates subcontract invoice payments, reviews subcontract agreements and assists in subcontract management of deliverables for studies.
  • Assist in documenting project phases and creating summary reports for company management
  • Communicate project changes and client requests to the project manager and to relevant internal departments.
  • Assist and coordinate responding to proposals, information requests and client communication.
  • Responsible for submission, coordination, and resolution of documents and referencing into defined customer systems.
  • Oversees consultants' travel arrangements in compliance with USAID regulations and obtain necessary approvals.

Qualifications:

  • Bachelor's degree in business administration, communications, public relations, journalism or related field or equivalent relevant work experience. Master's degree a plus.
  • Previous work experience in project support at a government contracting organization, or involvement in a communications capacity.
  • Minimum two years of office experience preferably in the government consulting industry
  • Demonstrated understanding of project management concepts.
  • Customer-driven and excellent follow-up skills
  • Able to organize information in a manner readily understood by clients and colleagues
  • Excellent verbal and written communication skills
  • Attentive to detail and able to flex with competing priorities and deadlines
  • Proficient in Excel, Word, PowerPoint, and Outlook
  • Presentation Skills.
  • Problem Solving/Analysis.
  • Ability to work independently with minimal managerial supervision.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This position may require long hours or weekend work.

Travel

This position may have occasional local and international travel.


All applications and CVs must be submitted in English.

ME&A, Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. ME&A will make reasonable accommodations in compliance with Title VII of the Civil Rights Act and the Americans with Disabilities Act of 1990. For our EEO Policy Statement and a copy of our EEO Policy Statement and information on your EEO rights under the law.

ME&A
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